GPS MOU for ratification

As per policy Iam posting the MOU for the usage of GPS in District vehicles. The mainly pertains to School buses and is a enhancement to the previously agreed to poicy regarding GPS.
Please check the link below for the document . This will be voted upon at the Chapter meeting on Monday June 8 at the ESC (PDA) at 5:15 pm.

2015-03-25 CSEA MOU GPS

Side Letter of Agreement Between
Placentia Yorba Linda Unified School District (PYLUSD)
California School Employees Association (CSEA) and it’s Chapter Placentia Yorba Linda #293
March 25, 2015

The intent of this letter is to clarify the capabilities of the GPS devices being installed in district buses as well as which of these capabilities will be utilized and by whom.
The physical hardware, produced and licensed by Geotab, consists of equipment to receive GPS satellite signals, monitor several operational functions of the bus, and send this information to a server where it is accessible by district personnel. The information gathered and forwarded by the Geotab devise consists of following:

A. GPS transceiver

-calculates the location, travel direction, speed and acceleration rate of the vehicle, then forwards this data to the Powercheck server.

B. Geotab Powercheck software:
-Monitors the engines performance through the OBDC loom and is capable of sending alerts when established criteria are exceeded.
-Is capable of recording events or sending alerts when established “rules” or parameters are exceeded (for example: Vehicle exceeds 55 mph for more than 30 consecutive seconds – speeding event)
-Auxiliary electrical inputs record when the following are activated:
• Right Turn
• Left Turn
• Red Lights
• Yellow Lights
• Reverse
• Front Door
• Brake
• Parking Brake

C. On-Screen software application:
-This is part of the existing VersaTrans Routing and Planning product that the district has utilized for routing since 2005. The On-Screen module is capable of measuring the variance between the scheduled and actual route traveled.
In order to enhance the safety of staff and students in an emergency, the GPS information (vehicle location) would be accessible by department managers, dispatchers, and driver trainers. In addition, the vehicle trip history would also be available to dispatchers, driver trainers, and managers in the event of a verifiable incident. Such an incident would include, but not be limited to, an accident, public complaint, or a service related complaint. In the event that GPS data/information is reviewed by a manager, the driver of the bus involved will be notified within two business days. No district employee will be alerted when established rules (such as speeding) are exceeded. However, in the event of an accident any relevant information may be accessed and/or reviewed.
Vehicle engine data (coolant temp., charging volts and amps, etc.) would be available to the Vehicle Maintenance Coordinator as needed. The system is capable of sending an alert when the bus engine starts to malfunction, such as overheating or charging voltage drops below a specific range, etc.
It is the intent of the district to make this data available to any bus driver upon request (related to their bus).
The data/information obtained from the GPS technology will not be used in the evaluation procedure for drivers, nor will it be used as the primary impetus leading to driver discipline.
The district acknowledges the need to test, verify for accuracy, and train staff in the operation of the GPS technology. During any of these events, drivers will be notified at least one business day in advance. When feasible, management will seek volunteers for these purposes.